DATA PRIVACY NOTICE
Sunesis Ministries Ltd
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
Sunesis Ministries Ltd is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
Sunesis Ministries Ltd complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We process personal data to help us: maintain our list of clients; provide customer support ; maintain our accounts and records; promote our services and products; respond effectively to enquirers and handle any complaints .
4. What is the legal basis for processing your personal data?
All personal data which we collect must be fairly and lawfully processed. Personal data may be processed in accordance with any of the following conditions:
· With the explicit consent of the data subject.
· In the legitimate interests of Sunesis Ministries Ltd as Data Controller, provided that this is not unwarranted by reason of prejudice to the rights and freedoms or legitimate interests of the data subject.
· Where processing is necessary for carrying out obligations under contract with the data subject.
· Where necessary for Sunesis Ministries Ltd to meet its legal obligations.
· Where necessary to protect the vital interests of the data subject
5. Sharing your personal data
Your personal data will be treated as strictly confidential. We store personal data in digital format on computers and secure cloud servers and systems. In order to raise invoices and pay royalties, we enter your data into a secure third party system (for example, PayPal). We may also store your data in platforms that enable us to send you messages (for example, MailChimp). In order to fulfil book orders we will also share your data with the printer(s) we use to dispatch these resources so that they can be delivered directly to you. It may be necessary to share copies of your publishing agreement(s) with the printers we use. Cloud servers and systems in which we store your data may include those outside the European Economic Area, for example on Google Drive. We also store your data on Signable.co.uk for the purpose of sending you electronic publishing agreements and storing them. We will not share your data with other third parties without your consent unless allowed or required by law. There are some circumstances where your consent may not be sought, for example: to help prevent or prosecute crime; and as a requirement of statute law or because a court has asked for it.
6. How long do we keep your personal data?
We will not keep personal data longer than is necessary for the purposes that it was collected for.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
· The right to request a copy of your personal data which Sunesis Ministries Ltd holds about you;
· The right to request that Sunesis Ministries Ltd corrects any personal data if it is found to be inaccurate or out of date;
· The right to request your personal data is erased where it is no longer necessary for Sunesis Ministries Ltd to retain such data;
· The right to withdraw your consent to the processing at any time
· Data portability, which means to receive your data, or some of your data, in a format that can be easily used by another person (including the data subject) or organisation;
· The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
· object to processing, in certain circumstances, including preventing the use of your data for direct marketing;
· The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact Stuart Pattico on 07958 036 622.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.